The smartest systems in the world won't accomplish their goals if they're difficult to use. That's why BuyEfficient keeps things simple. For example, we build checkbook functionality into the purchase order process and provide our members with the ability to have their individual expense budgets loaded and tracked in the system in real time.
Purchase order totals are immediately debited from those budgets, with the remaining budget balance included in the internal purchase order for review by the approver—so there's no more estimating. Every time a purchase is made, the purchasing manager and the approver see the budget remaining for the current month for each line item. It's that simple.